All Pro-Card transactions with a posting date of June 13 and prior will be considered FY25 transactions. There will be a shortened June CBS report, with an end date of 6/13/25, which will include transactions with the posting date of May 24th – June13th only. The June report must be submitted by the cardholder and approved by the appropriate fiscal officer no later than June 23, 2025. You can continue to reallocate and attach supporting documentation to the transactions as they come into Concur. However, please remember, the July CBS report will have a longer time period and will include the posting dates of June 14th – July 23rd and cannot be submitted until July 26th. All transactions on the July statement will be considered FY26.
Reimbursements vs Refunds: Who, Where, Why?
Have you ever wanted to reimburse travel expenses for a speaker at a seminar you put on? Or have you ever needed to refund a ticket holder for an event that was cancelled? You may have logged into HuskyBuy and thought, “Wait… do I reimburse or provide a refund using HuskyBuy or Concur?” Procurement Services and Accounts Payable would like to help you by clarifying any confusion between reimbursements and refunds you may have. We also want to take this opportunity to inform you with whom and when you should provide reimbursements and refunds.
With the help of UConn Travel, Accounts Payable, Procurement’s Center of Excellence has put together this guide to help you determine your best avenue to reimburse or refund appropriately.
FY26 Blanket Orders and Requisitions
HuskyBuy, on March 11 will be ready for submission of new requisitions and blanket PO requests for FY26. These orders will be released on the last day of the Fiscal Year. For Blanket Orders you can create a new requisition by navigating to the HuskyBuy shopping home page and select the Non-Catalog Blanket Order form.
Important Resources:
- Complete Instructions for preparing your FY26 Blanket Orders and Requisitions
- Knowledge Base: Non-catalog orders general
- Knowledge Base: Blanket Order Form
A few other important announcements:
- The State of Connecticut is in the process revising GL71, which provides several sourcing exemptions utilized by the University. We will provide updates as we find out more information about these changes. Please continue utilizing existing processes during this time.
- Paid Employee Recruitment Advertising: The process for ordering paid employee recruitment ads is changing for this upcoming fiscal year. Departments will be responsible for processing their own quantity, non-quantity, and/or blanket orders directly with our contracted supplier, Graystone “GBSA”. If a quote is provided for a one-off ad placement, please reference the quote number on the requisition in HuskyBuy.
Please refer to the guides on our Knowledge Base or contact HuskyBuy Support for further assistance on setting up orders if needed. Please direct any other questions regarding advertisement for employee recruitment to Human Resources.
Staples on HuskyBuy!
The University of Connecticut (UConn) is excited to announce that Staples will be joining our team of office supply vendors!
Staples will provide UConn with competitive pricing, exceptional customer service, and fast & free delivery on all of their office supply products. Take advantage of their product offerings through their on-line catalog, which is anticipated to go live in HuskyBuy on Monday February 24, 2025.
International Shipping
With the expansion of international activities and research projects at the University, UBS, Export Control, and Tax and Compliance have noted increased concerns from departments regarding international shipping, such as customs-related delays.
Here are some helpful reminders and considerations for international shipping:
- Shippers/Shipping Suppliers
- FedEx/UPS: FedEx/UPS: Accounts Payable manages the billing and payment of shipping providers like UPS and FedEx. You can find instructions to set up an account with FedEx/UPS and manage billing through Accounts Payable here.
- Nippon Express: Departments can utilize Nippon Express as a customs broker, to handle all necessary documentation and ensure smooth customs clearance for international shipments. They also provide specialized handling for hazardous and sensitive items in consideration of international regulations.
- Shipping Considerations
- Is the item hazardous/dangerous?
- Does the item require any specific licenses?
- Have I completed all customs documentation accurately? Missing or incorrect information can lead to significant delays
- Am I aware of the destination country’s regulations regarding restricted or prohibited items? Shipping restricted goods can result in delays, fines, or the return of the shipment.
HuskyBuy Support Documentation Moves to UConn Knowledge Base
USA Scientific Transition to Punchout Catalog
Eppendorf Transition to Punchout Catalog
HuskyBuy Broadcast – FY25 Blanket Orders and Requisitions
HuskyBuy, on March 11 will be ready for submission of new requisitions and blanket PO requests for FY25. For Blanket Orders you can create a new requisition by navigating to the HuskyBuy shopping home page and select the Non-Catalog Blanket Order form. Due to bid threshold updates, copying previous year’s Blanket Orders will not be accepted this year.
Complete Instructions for preparing your FY25 Blanket Orders and Requisitions
HuskyBuy PCard Software Exception Process
In Fall 2022, to assist with guiding our end-user community in software purchasing and mitigating institutional risk, Procurement Services changed its PCard policy to allow software purchases by exception only. As a follow-up to those initial changes, Procurement, in collaboration with the Information Security Office and University Privacy Officer, will be piloting an exception review and approval form in HuskyBuy, effective 7/12/2023.
The streamlined review of PCard requested software and cloud purchases helps to ensure that the potential Supplier’s privacy and security policies and practices protect confidential University data. These changes help ensure that University PCard holders are considering the data security and privacy implications and potential risks of purchasing software and cloud services and that they receive support from Procurement, Information Security, and Privacy. Continue reading