In March 2020, due to the Covid-19 pandemic, the University issued guidance on shipping various goods to employee residences in the State of Connecticut. While the pandemic is over, the University is experiencing an increase in hybrid and fully remote working employees and faces additional challenges regarding the most efficient ways to procure goods for these employees. This note outlines procedures for purchasing and distributing these goods in various scenarios.
RESIDES IN CT 100% ON-SITE or HYBRID EMPLOYEE (RESIDES IN CT OR OUTSIDE CT)
If any employee lives in CT but works 100% remotely OR if an employee is a Hybrid employee (regardless of residence) with at least a part-time presence on campus, goods will need to be shipped to a University campus or facility for pickup. Existing standard purchasing procedures must be followed.
RESIDES IN CT, 100% REMOTE EMPLOYEE
For 100% remote employees residing in CT for any non-computer purchases, Departments may use the existing remote shipping location process in HuskyBuy to ship directly to the employee. For computers, departments should work with local/departmental IT to arrange pickup on campus or may ship the devices to individuals as the department’s cost.
RESIDES OUTSIDE CT, 100% REMOTE EMPLOYEE
For employees that are 100% remote, residing outside of Connecticut, with no presence on a University campus, Departments may email email@example.com to seek an exception-based approval for purchase of goods to be shipped to the remote location. This should include a department-head’s written confirmation that the purchases are for employees that reside outside of CT and are 100% remote. This may include IT Peripherals such as mice and keyboards. However, please note that not all peripherals will be supported by ITS. Departments must consult their local/departmental IT Support to determine supported brands.
Departments must attach the e-mail approval from the PCard team and use the HOME project code in Concur for any such purchases.
Departments cannot use the PCard to buy Computers and must contact their local/departmental IT support to acquire computers and obtain UConn network access. Once computers have been imaged and set up, Departments may ship the computers to the employee at the remote location but will be responsible for any shipping fees.
The below chart serves as a guide to illustrate these scenarios:
|100% on-site Employee||Hybrid Employee||100% Remote Employee|
|Resides in CT||Ship to Campus and pickup||Existing shipping to remote location process in HuskyBuy (excludes computer purchase) OR Ship to Campus and Pickup|
|Resides outside CT||Seek exception to use PCard for shipping to home
For Computers- contact local/departmental IT Support
Additionally, all Departments remain responsible for ensuring compliance on behalf of their employees with all relevant and applicable University policies as they pertain to the acquisition, distribution, and disposition of any goods. Applicable policies can be found on https://policy.uconn.edu/, which may be updated periodically.
Please read our Remote Shipping Instructions for more details.