In Fall 2022, to assist with guiding our end-user community in software purchasing and mitigating institutional risk, Procurement Services changed its PCard policy to allow software purchases by exception only. As a follow-up to those initial changes, Procurement, in collaboration with the Information Security Office and University Privacy Officer, will be piloting an exception review and approval form in HuskyBuy, effective 7/12/2023.
The streamlined review of PCard requested software and cloud purchases helps to ensure that the potential Supplier’s privacy and security policies and practices protect confidential University data. These changes help ensure that University PCard holders are considering the data security and privacy implications and potential risks of purchasing software and cloud services and that they receive support from Procurement, Information Security, and Privacy.
The process may be used by University PCard holders ONLY if the following conditions apply:
- Supplier will not/refuses to register in HuskyBuy and/or
- Supplier will not/refuses to accept UConn Purchase Order
It can be accessed under the Internal Request Forms area on the HuskyBuy Shopping Page:
If the requested transaction is approved, the Cardholder must include the HuskyBuy form number during the expense approval process in Concur. If the approved form number is not provided, the PCard team will contact the department, as this may be considered against PCard policy.
The standard process to purchase software and cloud services is through the Software and IT Service non-catalog requisition form found on the HuskyBuy shopping page. This process MUST be used to purchase software and cloud services unless the above exceptions apply. More information regarding this process can be found at this link: https://ubs.uconn.edu/wp-content/uploads/sites/2818/2021/01/Software-and-Cloud-Services-Acquisition-and-Renewals-Process.pdf
If you have any questions on the processes for buying software and cloud services, you may e-mail ITprocurement@uconn.edu.